Transcription 101
TYPE WHAT YOU SEE (even if it seems wrong to you)
Keep words in their original spelling
Keep abbreviations
Preserve punctuation of the document
Include questions and prompts from forms
Include handwritten notes on type written documents (See how to make notes section below)
Transcribe as much as you can
You do not have to finish an entire document
Every page helps
Don’t worry about formatting.
The text is the most important part of this
You don’t have to indicate bolded or italicized text. Don’t worry about accent marks or special characters
Leave a formatting note if you want (See how to make notes section below)
Save frequently
Saving can take a little bit of time, be patient
How to make notes and what if I can't read something or there is an unusual formatting.
Notes are made in brackets [ ]
For formatting put the note after the word. For example: A word in bold type, e.g.: Best, it would be transcribed as: Best[bold]
If you cannot decipher something make a best guess and add a note [illegible] or [?]
For tables do you best to describe how the table is set up. See example here
For images or drawing
Notes are made in brackets [ ]
Add a short description, use full sentence, not single words
Start it with "image-"
For more information of writing accessible description: See here
For examples of wll written image descriptions: See here
The page said that it needed to be transcribe but the transcription field has stuff in it or the transcription field is full of strange characters and nonsense.
Documents with text have undergone a process called OCR where the computer tries to determine the text on the page
Sometimes the computer is wrong
Please correct the text following the above rules